Admin Guidance

Login to wordpress Admin at:

Default usertype is set to “Shop Manager” that allows simplified access to create/modify pages, posts and events(/products)

Domain is registered and configured at and site is hosted on Google cloud Compute Engine (nb. Server backups are generated every Sunday) and currently configured to an E2-Small eu-West-4a virtual machine to try minimise costs.

Physical domain-based email accounts (ie. [name] ) do not currently exists. The domain is currently configured with catch-all and forwarding rules. (eg. forwards to

Basic Taxonomy & Layout

  • Page = Static Structured page
  • Post = news feed that can be stylised/filtered into a blog feed as required
  • Event = used to set up Meetings
  • WooCommerce = online shop application to process products/tickets/payments
  • Product = item that can be configured for taking payments (eg. membership, meetings…..)

On the Admin Dashboard, the top will have Quick Links. The left sidebar have all the main menu options.


  • Hover over [+New], and Select “Page”
  • Write your content, then click [Publish] button.
  • Pages will not appear anywhere on the site unless configured to appear by either linking from another page or adding it to a menu.


  • Hover over [+New], and Select “Post”
  • On the right panel, there will be options to select a category. This is important to ensure the post appears on the correct section of the site (eg. News).
  • Write your content, then click [Publish] button.

Events (/Society Meetings)

Current configuration is for meetings to be created under the events sections. Tickets/registration can also be done online by “purchasing” a generic product.

  • Hover over [+New], and Select “Events”
  • There are a few key settings to edit….
  • On the right panel > Category > ensure [x] Meeting is ticked
  • On the right panel > Organiser > choose appropriate option/location.
  • On the right panel > Event List Thumbnail > choose/upload an image to show an small image on the Meetings list page
  • On the right panel > Template > should be “ENTScot”
  • On the bottom pane > Venue/Location > Location source: organizer ; if the event is not online, then you can tick/enable the Show Google Maps option
  • On the bottom pane > Date & Time > enter the corresponding details
  • On the bottom pane > Settings > All options should be off/disabled
  • On the bottom pane > Ticket & Pricing, Rich Text, FAQ, Daywise Details, Email Text – can all be ignored
  • On the main pane > enter the details of the event as required
  • On the main pane > insert a [button] block, with the caption: “Register”, and link it to product:meeting
  • When complete, click [Publish] button
  • To copy the programme into the page:
  • Insert a table – in the options, configure with 2 columns, and as many rows as required. Then click [Create Table]
  • On the right panel, under “Styles”, choose the option “Stripes”
  • On the right panel, under “Table Settings”, enable “Header section” option
  • On the right panel, under “Advanced”, add the word ‘agenda’ (without apostrophes) to the box titled “Additional CSS Class(es)”
  • Add the programme details to the table, with first column being the timings, the second column being the title/speaker etc.

View events registrations

Dashboard > WooCommerce > Orders

  • This screen will allow you to view all online orders/registrations/payments etc. If you change the status of an order, a standard email will be sent to recipient.
  • Good practice to periodically delete all orders to clear the dashboard of historic details.

Dashboard > WooCommerce > Export Orders

  • This screen will allow you to export details of orders to an excel file for easier viewing/recording etc. The fields to export can be customised.
  • At the bottom, Click [Preview] to see a preview of the data. Click [Export] to save orders to an excel/CSV file.